Administrative Assistant

Company Name:
Quest Solutions Group, Inc
Provide administrative support to 3 senior-level executives
Handle incoming calls, and be able to exercise independent discretion when responding to inquiries
Maintain frequently changing calendars through Outlook and understand Executive's priorities to effectively manage that calendar
Coordinate all aspects of executive level appointments, meetings, receptions and conference calls
Organize and secure highly confidential company and employee information
Assist in ad-hoc reports special projects as needed often requiring independent discretion and follow up
Prepares and reviews materials and correspondence for meetings; ensures Executive is prepared
Assist with creation/modification of presentations, spreadsheets, and other various documents
Coordinate frequent travel arrangements - both international and domestic
Prepare, reconcile, and track expense reports
Order supplies and process invoices
Serve as back up support for other managers or administrative staff when required

Technical Skills -
Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)

Non-Technical Skills -
Prior experience as an Executive Assistant required (5 years) and at least 7 years experience as a senior level assistant.
College degree or equivalent preferred
Expert in multi-tasking, organizing, and prioritizing a must
Proactive and anticipatory
Strong problem solving with ability to get things done
Strong written and verbal communication skills.
Detail oriented with ability to work independently and prioritize workload
Demonstrates a high level of integrity and professionalism
Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment
Ability to work 8:00 am - 6:00pm with overtime as requested.
Professional presence and ability to engage with internal and external constituents.
Proven ability to work well with others; must be a good team player.

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